Laserfiche Version 7
The Premier Digital Records Management Solution

OCR for AnyDoc
The Top Choice in Data Capture

EasyAgenda
Automated Agenda Processing

R&S Integrated, Laserfiche and Anydoc present a FREE workshop for Document Management, Data Capture and Document Imaging Solutions

DOES Your organization realize the benefits of digital records management and document management technologies? Does your organization need  to evaluate these technologies to determine youR specific needs?

OR

Do you need to upgrade your existing Laserfiche systeM and/OR budget for future document management technologies?  Does you organization need to accomplish the following;

Integrate Laserfiche with sungard/HTE, ERSI gis or ANOTHER existing software system?

add Records retention and records managemenT  to an existing Laserfiche system?

Create An automated Agenda process and integrate with Laserfiche oR ANOTHER document management solution?

capture data or AUTOMATE indexING whILE scanning?

Since 1993, R&S has focused on providing document imaging, content capture and records management solutions to various Florida organizations using the Laserfiche document management product suite.  Come see how the new Laserfiche Version 7 DRMS can maximize information management for your organization and allow you to 'Run Smarter'

Session One:

Document Imaging, Digital Records Management, Laserfiche Integration and Add-on Modules

During our Morning Session we will provide a general demonstration, technology overview and discussion of how a number of our government clients have used the power of digital records management to turn static paper information into dynamic electronic assets.  Learn how to protect these records from environmental or natural disasters and how to distribute records and information to other organizations, departments and the general public.  The newest Laserfiche Digital Records Management System, Version 7, will be presented during this session.  Both prospective DRM technology users and existing R&S/Laserfiche customers are encouraged to attend.

The newest features of Laserfiche 7 will be presented and discussed.  Add-on modules for Laserfiche such as Records Retention, Records Management, Plus - Optical Disc Publishing, Weblink, WebAccess, Workflow, Document Shuttle and Audit Trail will be demonstrated.  For budgeting purposes, costs for these add-ons will be presented as well.

Many times this technology is termed as Document Imaging, Document Management, Electronic Document Management Systems, or Digital Records Management.

Different methods and techniques to integrate the Laserfiche system with existing software such as Sungard/HTE, ESRI GIS, Munis, Accela, Great Plains, ADP, or any other resident software solution will be presented and discussed.

Session Two:

Automated Agenda Processing

In the afternoon….Meetings, meetings, meetings…..our world is sometimes consumed with meetings and other collaborative events.  Learn how your meeting management can be maximized through Automated Agenda Processing.  See how web-based technology can be used to submit and route agenda items through different levels of approval, be added to a meeting ‘Agenda’, moved to a different section (or meeting) in the ‘Agenda’, published as a complete document and/or published as individual items.  Presented technology can automatically publish and distribute your Agenda and Agenda Packets with ‘links’ for faster and easier review.  Supporting data for the ‘Agenda’ items can be standard Word or text documents, pictures, or even large format documents.  Additionally, automated methods to produce, manage and publish agendas for other organizational meetings, Policy & Procedures Manual (or other collaborative documents) will be discussed and demonstrated.

R&S' EasyAgenda Pro is a simple, yet elegant and robust tool for automating the various processes that are a part of any routine agenda creation process (calendaring, submittal of new items, the approval process, production and publishing of the agenda, capture and inclusion of minutes, etc).

Session Three:

Automated Image Indexing and Data Capture

While information today is being generated and communicated more and more in electronic format, our world is still intensely dependent upon paper. A large percentage of the data required for day-to-day business operations and decisions must be captured from paper documents and forms – a time-consuming and expensive manual keying task!  Additionally, automated data capture can be used in many circumstances to automate the tedious manual process of indexing within an imaging system.

How can you capture the necessary data while reducing the time and expense of your operations and improving the efficiency and effectiveness of your organization?

The solution: Automated Data Capture through Comprehensive Forms Processing!

In Session One of our informative workshop, you'll learn how to:

• Choose an imaging system that's right for you regardless of the size of your organization
• Save time and money for your organization
• Reduce rooms full of filing cabinets to a few CD-ROMs or DVDs
• Manage imaged and electronic documents easily
• Protect data from unauthorized use
• Post public files quickly to the Internet or Intranet
• Leverage your existing network and technologies
• Simplify records retention and records management
• Schedule destruction through the Laserfiche system
• Track physical location of documents in storage
• Integrate imaging systems with existing data and software
• Apply Florida Records Management Laws using R&S Records Retention and Laserfiche Records Management
• Different modules that can be added to the Laserfiche system
• Imaging as a citywide/countywide or company wide solution
•  Assessing departmental needs
•  IT Goals-Implementation, integration, maintenance
• Putting it all together for an enterprise solution
• Impact of the Internet/intranet and new technologies on government
• New Features of Laserfiche United version 7.x
• Document imaging and management in action: case studies
• Workgroup Activity/Forum - Budget Data for New Projects and Upgrades
• Questions and answers

In Session Two of our informative workshop, you'll learn:

• Automating item submittal, routing and approval, workflow, management, publication, and distribution of Agenda documents
• Submitting new agenda items for consideration, move/copy items to other meetings
• Automating edit and notification of pending Agenda items
• Producing and distributing the agenda outline, detailed agenda, or complete agenda packet
• Automating the posting of the approved agenda to a web site for public access
• Integration of an Automated Agenda Process with the Laserfiche system
• Questions and answers

In Session Three of our informative workshop, you'll learn:

• How automated data capture can save your organization manpower, time, and space
• How automated data capture can improve your organization’s efficiency and effectiveness
• How to “sell” the benefits to upper management
• How to perform an internal assessment to identify potential areas or applications in your organization that could benefit from automated data capture
• Understand the common steps in any automated data capture solution
• How automated data capture tightly integrates with other imaging and document managing functions, such as document capture, workflow, and archival/retrieval
• Manage images and data simultaneously and easily
• Identify the key elements for a ‘Return On Investment’ (ROI) profile for your situation
• The broad range of input and output sources for an automated data capture solution 
• How automated data capture systems integrate with existing networks and host systems
• Understand the key steps to ensuring a successful automated data entry project
• Questions and answers

Beneficial to:

Any department interested in implementing an imaging and DRM solution, or converting an existing system over to Laserfiche, including:

Any department interested in implementing an imaging and DRM solution, or converting an existing system over to Laserfiche, including:

·         Records Dept.                                                  •   Clerk’s Office

·         MIS/IS/IT Staff                                                  •   Law Enforcement

·         Finance/Tax Collectors

·         Engineering/ Utilities/Building/Planning/Public Works/Zoning/Property Appraisers

·         All departments within a commercial company

Over 21,000 organizations have chosen Laserfiche. Here’s why:

“Laserfiche imaging’s electronic access to City Council legislative history immediately reduced research requests to our office as the public and colleagues surfed City Clerk Online. Our uses of Laserfiche are continually evolving and expanding - the potential is awesome!
Colleen Nicole City Clerk City of Riverside, CA

“Easy to use and robust. Laserfiche has redefined our public information access to a new level.”
Pedro Escobar Imaging Supervisor Dept. of Development & Building Division City of Boynton Beach, FL

"Our thinking in getting up to speed this quickly is that we have to use technology to keep up or we're going to get lost,"  Vicki Gorny, Information systems coordinator.  STUART, FL, Police Department

Seminar Speakers

Robert Porter
President and CEO, R&S Integrated Products and Services, Inc. Experienced authority in project integration, work process design and implementation.  Robert has over 11 years experience in document imaging and related technologies.  Robert has been involved in over 150 document imaging/management and data capture projects.

Michael Hagins, CDIA  Account Executive for R&S Integrated Products and Services, Inc.  Certified document imaging solutions consultant, with over 11 years of experience in the entire process of imaging solutions implementation, from needs identification and analysis, through system design, selection, installation, project management, and production certification. 

Attendance is by RSVP only *

Products Covered:

 

Locations and Dates:

Miami  Tuesday, March 1, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.)   Holiday Inn Bayside 340 Biscayne Blvd Miami, FL Tel: (305) 371-4400 Map

Boca Raton  Thursday, March 3, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.) Holiday Inn Town Center 1950 Glades Road Boca Raton, FL Tel: (561) 368-5200 Map

Tampa – St Petersburg Thursday, March 10, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.) Crowne Plaza 10221 Princess Palm Ave. Tampa, FL Tel: (813) 623-6363 Map

Jacksonville  Wednesday, March 30, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.) Holiday Inn Baymeadows 9150 Baymeadows Road Jacksonville, FL Tel: (904) 737-1700 Map

Ft. Lauderdale Wednesday, March 2, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.) Marriot North 6650 North Andrews Ave. Ft. Lauderdale, FL Tel: (954)-334-9240 Map

Fort Myers Wednesday, March 9, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.) Holiday Inn Bell Tower 13051 Bell tower Drive. Ft. Myers, FL  Tel: (239) 482-2900 Map

Orlando Tuesday, March 29, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.) Crowne Plaza 7800 Universal Blvd. Orlando, FL 32819 Tel: (407) 355-0550 Map

Tallahassee Thursday, March 31, 2005 8:30 a.m. - 4:30 p.m. Lunch will be served (12:00 p.m. - 1:00 p.m.) Holiday Inn Capital Hill 316 Tennessee Street Tallahassee, FL Tel: (850) 222-9555  Map

Workshop Agenda Schedule

Coffee, Tea, Juice, Fruit, and Assorted Pastries and Danish will be provided in the morning. Afternoon break provided as well!